Job Responsibilities/Description

Expectations:

• Approach each day alert and eager to accomplish all learning and tasks thoroughly.
• Create a welcoming and fully functioning office for customers/clients and coworkers alike.
• Maintain professionalism.

General Duties

• Check phone messages and emails, reply or forward as necessary.
• Answer incoming calls and direct calls accordingly.
• Miscellaneous Errands; PO Box, DMV, County office, City offices, printer, etc.
• Communicate effectively and timely with clients, employees, and vendors.
• Identify inefficiencies and implement process improvements.
• Business Licenses:
  1. City of…, hazmat, etc.
• Maintain orderly and organized workspace.
• Maintain strict confidentiality.
• Maintain order in the office (kitchen, supply closet, water plants, etc.)
• Monitor office supplies and handle ordering of new supplies.
  1. Assist with marketing materials.

Vendor Relations and Supply Management

• Collect and organize credit card receipts from the field. Cross reference the credit card statement and enter the receipts weekly into ProContractor.
• Assist with PO’s, complete credit applications, request COI’s and W9’s with any new vendor.
• Monitor COI’s and keep them current in ProContractor.

CCAR/CW Customer Maintenance

• Process credit card payments daily through Swipe Simple.
• Enter CCAR invoices into ProContractor.
• Assist potential customers with setting up an open account. 
• Be proactive regarding CCAR/CW customer issues, concerns, complaints; involve appropriate staff.

Project/Equipment Support

• Apply for Project Permits 
• Screen SCBO for bids.
• Request and manage utilities (811) for projects.
• Communicate with subcontractors for schedules and documentation.
• Input cost codes and billing data into ProContractor.

Asset Management

• Contour And Carolina Wrecking: License plate registrations, purchasing new asset paperwork, etc.
• Use weekly master sheet to ensure all vehicles have current registrations.
• Interior Asset Management – iPads and Laptops.
• Heavy Use Vehicle Tax